Minkowsky Documentation

The Address Book

  1. Introduction
  2. The Address List
  3. Functions in the Address list
  4. Viewing and ModModifyingifying Addresses
  5. Memo pad
  6. Address Folder Information
  7. Access Permissions on addresses
  8. FAQ


The Address Book was implemented in Minkowsky for three reasons:

  1. To have a company (group) wide common basis of addresses
  2. To invite external people to appointments managed by Minkowsky. If their e mail address is listed in Minkowsky's address book you can send them invitations and reminders like any to other.
  3. Last not least: supplying a company (group) wide system of memo pads for contact maintainance(????). Hence anyone (sufficient previlegues (?????) assumed) can inform him/herself on what has been discussed with a particular address.

There are to kinds of objects in the address book

  • Addresses and
  • Address folder

Addresses are always within one or another (address) folder. If not assigned to one folder any address is automatically assigned to the "root" folder called address book. BTW: This folder is the only folder which can't be delete. You can sub folders to unlimited depth. However if you are on the 100th Level Minkowsky may slow down a bit.

Addresses themselves not only contain the address information but also a memo pad. Likewise address folders have their own memo pad. Minkowsky can display the memos from folders and addresses merged into virtually one memo pad.

Memos on address folders might be useful if the folder represents some other company. Hence you might add all memos not specific to a particular contact within the company to the folders memo pad)

The Address List

This is central display of the address book. Each address is represented by a three line entry. Folders are only one line high.

Most of the columns here contain different fields of each address on top of each other:

Column 1. line2. line3. line
Name Title (Prof. ...) Name without Title 
CompanyCompany's name abbreviatedfull company name  
AddressStreet etc.ZIP and city Country
TelephoneFirst (main) phone number Second phone numberThird Phone number (mobile)
Fax First (Company's) Fax number  
InternetFirst e-mail Address second e-mail Address Web Address
Descriptionlong description ... ...

Functions in the Address list

  • Mouse handling
    Left Mouse Button: You can select addresses or folders. Extended selections can be done with Control pressed. A selected address or folder can be dragged into another folder
    Selected addresses are used as template if you create a new address.
    Right Mouse Button : Clicking with right mouse button on an address or a folder open the dialog for Viewing and Editing an address or an address folder, respectively.
  • New Addresses
    New Addresses are created only with the New Address in the toolbar. If addresses are selected in the list, the first selected address is used as template.
  • New Address folder
    New address folders are created by pressing the button with the folder symbol on the toolbar. After naming it the folder shows up on the address list.
  • Sorting of Addresses
    To sort the address list by a particular column click on the title of that column.
  • Finding Addresses
    To find a particular address move the mouse button an the appropriate column. If you want to search by name move on the name column and so on. Now type (quickly) the name (or at least the significant first letters). Minkowsky will display and select the first matching address.
    However most of the columns contain more than one field of data. Hence you should now in which field Minkowsky searches at a particular column:
    Column containing the mouseSearch Field
    Name second name
    Company full company name
    Address City
    Phone First phone number
    Fax First Fax number
    InternetFirst e-mail Address
    Description long description
  • Filter Address list
    The filter function can be used to display only certain addresses. It's started by the Filter button in the toolbar. The Filter dialog is similar to the Viewing and Editing dialog for addresses, but it lacks the memos (and a few fields). In this dialog you can define for all fields of the address what this filed must contain to be displayed. You may use "*" and "?" wildcards. Empty fields are counted as wildcards, as well.
    If you want to remove the filter from the list open the Filter dialog again and press Clear Filter.

Rüdiger Goetz
Last modified: Thu May 9 11:54:14 CEST 2002